About the Role
Stateside Associates is seeking a Senior Project & Operations Coordinator to support our growing Government Affairs practice. This in-office position plays a critical role in managing client projects, coordinating internal operations, and providing direct executive support to the Senior Vice President of Government Affairs & Strategic Growth.
The ideal candidate thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities-from client deliverables and project timelines to scheduling, communications, and travel coordination.
This role offers a unique opportunity to work at the intersection of government affairs and strategic consulting, helping to advance Stateside's work with enterprise clients.
The ideal candidate is a self-starter capable of navigating a fast-paced environment, moving seamlessly between long-term strategic projects and high-priority, time-sensitive logistical requests. This position is essential for maintaining the bandwidth of the Extended Workforce team and ensuring a high standard of service for internal and external stakeholders.
Essential Duties of the Position:
- Support the Senior Vice President (SVP) in managing client deliverables, project timelines, and internal workflows.
- Coordinate and manage scheduling of internal and external calls, meetings, and events for the SVP and client partners.
- Handle travel coordination, including flight, hotel, and on-site logistics for the SVP and supporting team members.
- Maintain detailed records of project activities, deadlines, and communications across multiple workstreams.
- Assist in preparing weekly reports, meeting summaries, and briefing materials for client and leadership meetings.
- Track progress against key performance indicators (KPIs) and ensure timely completion of all deliverables.
- Collaborate with Government Affairs Managers to maintain alignment across policy initiatives and designated states.
- Support planning and coordination of policy workshops, roundtables, and special events.
- Serve as the operational point of contact for internal teams on matters related to the SVP's portfolio.
- Provide administrative and operational assistance to ensure efficiency, accuracy, and high-quality output in all client-facing engagements.
Minimum Qualifications:
- Bachelor’s degree or equivalent practical experience
- 3–5 years of experience in project management, executive coordination, or government/public affairs operations
- Ability to appropriately prioritize a large number of concurrent tasks with overlapping deadlines and different originators
- Adaptability to urgent client and principal requests, and ability to maintain a meticulous attention to detail while under pressure
- Capability to rapidly generate grammatically sound emails, memos, and other written deliverables
- Comfort interacting with and reporting to a diverse range of managers, senior corporate executives, and elected officials
- Capacity to participate in senior-level meetings and handle confidential information appropriately
- Openness to assuming increased responsibilities and initiative to generate new ideas to support the management team and clients
- Interest in current affairs and the workings of state government
- Strong organizational, scheduling, and time-management skills
- Proven experience arranging executive-level travel and calendar management.
- Excellent written and verbal communication skills
- Proficiency in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Monday, Trello)
Preferred Qualifications:
- Experience in government affairs, consulting, or technology policy environments
- Proven success managing complex projects with multiple stakeholders
- Strong professional discretion and ability to handle confidential information
- High initiative, reliability, and a collaborative mindset
- Exceptional client service orientation and interpersonal skills