Stateside Associates is seeking a Senior Project & Operations Coordinator to support our growing Government Affairs practice. This position plays a critical role in managing client projects, coordinating internal operations, and providing direct executive support to the Senior Vice President of Government Affairs & Strategic Growth. We’re seeking a candidate who thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities—from client deliverables and project timelines to scheduling, communications, and travel coordination. This role offers a unique opportunity to work at the intersection of government affairs, technology policy, and strategic consulting, helping to advance Stateside’s work for our clients. This position reports directly to the Senior Vice President, Government Affairs & Strategic Growth, and collaborates closely with both internal operations and client-facing teams.
Duties of the Position:
- Support the Senior Vice President (SVP) in managing client deliverables, project timelines, and internal workflows.
- Coordinate and manage scheduling of internal and external calls, meetings, and events for the SVP and client partners.
- Handle travel coordination, including flight, hotel, and on-site logistics for the SVP and supporting team members.
- Maintain detailed records of project activities, deadlines, and communications across multiple workstreams.
- Assist in preparing weekly reports, meeting summaries, and briefing materials for client and leadership meetings.
- Track progress against key performance indicators (KPIs) and ensure timely completion of all deliverables.
- Collaborate with Government Affairs Managers to maintain alignment across policy initiatives and designated states.
- Support planning and coordination of policy workshops, roundtables, and special events.
- Serve as the operational point of contact for internal teams on matters related to the SVP’s portfolio.
- Provide administrative and operational assistance to ensure efficiency, accuracy, and high-quality output in all client-facing engagements.
Minimum Qualifications:
- Bachelor’s degree or equivalent practical experience.
- 3–5 years of experience in project management, executive coordination, or government/public affairs operations.
- Strong organizational, scheduling, and time-management skills.
- Proven experience arranging executive-level travel and calendar management.
- Excellent written and verbal communication skills.
- High attention to detail with the ability to manage competing deadlines.
- Proficiency in Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Monday, Trello, HubSpot).
Preferred Qualifications:
- Experience in government affairs, consulting, or technology policy environments.
- Proven success managing complex projects with multiple stakeholders.
- Strong professional discretion and ability to handle confidential information.
- High initiative, reliability, and a collaborative mindset.
- Exceptional client service orientation and interpersonal skills.
LIFE AT STATESIDE
Stateside is full of fascinating people who are passionate about what they do. As part of our team, you can expect:
Prime Office Location: We are in the commercial district of Rosslyn in Arlington, Virginia. It's a diverse neighborhood that offers a lively bar scene, fine dining, retail, green spaces, public art, and unparalleled views of D.C. and the Potomac River. The Rosslyn Metro, a five minute walk from the office, has access to the orange, blue, and silver lines.
Competitive Benefits and Collaborate Work Environment: Benefits include competitive compensation, health and dental insurance coverage, long-term disability and life insurance, 401k and profit-sharing participation, and flexibility to telework. We also host frequent team-building and social activities. Idea-sharing is the cornerstone of what we do. Everyone is encouraged to submit ideas and collaborate on ways we can better serve clients.
Our Clients: Our client partners include Fortune 50 corporations, trade associations, advocacy coalitions, the federal government, and nonprofits.
Our Career Approach: Professional development is important to us. We're focused on providing training and feedback to help you grow in your role and, more importantly, your career.