Stateside Associates is seeking a skilled and proactive Executive Assistant to the President. This position plays a critical role in driving executive operational efficiency, managing client deliverables, and providing high-level support directly to the President. We are seeking a candidate who is exceptionally organized and thrives in a fast-paced, mission-driven environment and excels at balancing multiple priorities—from complex calendar management and travel coordination to cross-functional project tracking and client workflow alignment. This role offers a unique opportunity to work at the intersection of government affairs and strategic consulting. This role handles sensitive and confidential business information with the utmost discretion.
The starting salary range for this role is $75,000 - $90,000.
Essential Duties:
- Executive Coordination & Scheduling: Manage and optimize the President’s daily schedule, internal/external calls, client meetings, and prospective client and business development meetings, anticipating conflicts and gatekeeping priorities.
- Project & Operational Support: Assist in managing client deliverables, project timelines, and internal workflows to ensure seamless execution across workstreams.
- Travel Logistics: Plan and coordinate comprehensive domestic travel logistics (flights, hotels, ground transportation, and on-site briefing materials) for the President.
- Meeting Preparation & Reporting: Assist in preparing weekly briefing packages, agendas, meeting summaries, and follow-up materials for client and leadership meetings.
- Financial Administration: Complete expense reports for the President with meticulous documentation, and assist with the billing process for reimbursable expenses.
- Performance & Deadline Tracking: Track team progress against key performance indicators (KPIs) and monitor timelines to ensure accurate, on-time client deliverables.
- Team Alignment: Partner with the Marketing Department and Consulting Department to align calendars and deliver client projects on time while proactively managing the President’s priorities.
- Event & Workshop Execution: Support the operational planning and execution of policy workshops, roundtables, and special client events.
- Travel Representation: Travel periodically (approximately 10%) alongside the President or on behalf of the company for key client meetings and events.
Minimum Qualifications:
- Education: Bachelor’s degree or equivalent practical experience.
- Experience: 3–5 years of professional experience in executive coordination, project management, or government/public affairs operations.
- Core Competencies: Proven track record in complex executive calendar management, travel planning, and multi-stakeholder project tracking.
- Technical Skills: Proficiency in Google Workspace, Microsoft Office Suite, CRMs (e.g., Salesforce, HubSpot, Zoho), and modern project management software
- Communication: Exceptional written, verbal, and interpersonal communication skills.
Preferred Qualifications:
- Prior experience in government affairs, policy consulting, Capitol Hill, or state-level public policy organizations but not required.
- Demonstrated ability to manage sensitive, confidential information with high discretion.
- Proactive problem-solving abilities, high initiative, and strong crisis-management skills.
- Strong client service orientation and stakeholder diplomacy.
Position Structure & Schedule:
- Who You’ll Report To: This position reports directly to the President. Daily operational workflows and priority alignment are coordinated closely with the Chief of Staff.
- Schedule Expectations: Core business hours with periodic evening/after-hours responsiveness required during active legislative cycles or executive travel.
- Travel: Required up to 10% (primarily regional or national policy summits and client engagements).